In Pythagoras’ property system, the digital twin, or the building drawings, is central to all areas of property management. The digital twin becomes a visual, always up-to-date reference point that makes information more accessible and reliable. It is often said that the brain processes images thousands of times faster than text. A digital twin thus offers several advantages in contract management.
Contract management is a core part of financial administration. The more complex the property, the more intricate and extensive the management. Complexity isn’t necessarily tied to the number of contracts but rather to the number of different terms and indexes you need to monitor, the types of spaces the business uses, and whether contract management spans properties in various locations or countries.
For example, property management in manufacturing companies is often more complex, with different areas and locations for production, offices, warehouses, and logistics. The need for accurate contract control and monitoring demands that the right information is readily available at the right time. Effective cost monitoring, both at a total level and broken down by usage, is another key area. This requires a property system tailored to the specific conditions of industrial companies.
Holistic overview and quick insights
Being able to quickly grasp the relationships and dependencies between different contracts is crucial for working efficiently. Contracts help you know which department occupies which property or if there are vacant spaces that need to be leased. If each department within your organization pays for their space, you can easily manage internal cost distribution through contract management.
With the link to the digital twin, which is central to Pythagoras, you get a better overall view and a quick insight into the contract status, while also being able to dive deeper into individual contracts or properties.
The digital twin enables a quick overview of, for example: Which spaces are vacant? Which parts of the property do we own versus lease? Which contracts are due for index adjustment or changes in terms soon? What are we paying for our properties in Stockholm versus Gothenburg? What are the costs associated with different types of spaces? As the manager of the production unit in Gävle, what facility costs should I budget for the coming year? What should we charge for subleasing two office spaces, including shared areas??
Visual overview or in a table?
Multiple perspectives and dimensions with information mirrored in the digital twin
The central connection to the digital twin in Pythagoras makes information more accessible to various people in the organization with different needs. For contract management, this means the same data can be viewed from different perspectives—in a visual interface or as a more traditional list. Separate or combined, side-by-side on the screen, making the work more dynamic and accessible. This makes it easier to identify relationships and understand the specifics of different spaces, without losing Excel’s power for data sorting and processing.
Different people have different preferences for how they want to access information. Depending on the information’s purpose, the ability to present and visualize it in different ways within the organization adds value. As the system updates in real time, all data remains consistent regardless of interface choice or role-specific information needs.
Contract Management in a broader context
Looking at the bigger picture is a strategic choice in many ways. Today, contract management is rarely done in isolation; everything is interconnected. It is typically the lack of control and monitoring in manual contract management that leads companies to miss important dates, indexing, and changes in terms—resulting in significant additional costs.
Financial control and monitoring are therefore central to contract work. “Are we paying the correct amount? Does the rent invoicing align with our tenant agreements?” Signed contracts are always static and should be easily accessible and correctly presented at any given time. In Pythagoras, it is possible to forecast costs or explore space optimization by experimenting with various parameters and “rearranging” within the digital twin. With the direct, integrated link to contract management, you can simultaneously explore the possibilities and limitations within individual contracts.
More and more companies see the advantages of a clearer overview through a seamless connection between a digital twin, objects, and contracts.
More and more companies are seeing the benefits of a clearer overview through a seamless connection between a digital twin, object and contract. A two-way integration with the financial system also makes the daily monitoring work easier. With a flexible and user-friendly digital solution for both technical and financial management, it becomes easier to share essential information, with everyone in the organization having access to the same real-time data. Placing contract management in a broader context increases understanding of its central role in the property lifecycle. The visual interface allows more people to see the relationships and take in information more easily.
The visual interface, with its connection to a digital twin, is unique to Pythagoras and something many companies find adds value in property management. Would you like to know more about how this could look and the benefits it could bring to your company?
