Over the course of a financial year, there are many changes in internal rents. Departments grow and shrink, move and reorganise. Yet internal rents often remain fixed, causing time-consuming recalculations at year-end. Here we have a solution. With the Pythagoras property system and the Contract Management module, you can also get Cost Allocation. It’s an automated internal cost allocation that instantly adjusts the invoice basis when you make changes to contracts. It saves time and gives you better control over the property department’s forecast and outcome.
Better control of forecasts and outcomes also gives the property department access to data for informed, timely decisions. Sharing insights with the whole organisation can open up dialogue and participation in optimising the use of your properties in an efficient and data-driven way.
Automated internal cross charging
- Change only in one place: update the surface of the drawing and get an adjusted contract and invoice automatically.
- Reduce manual labour: Automation saves time and reduces the risk of errors.
- Real-time data: The real-time status of the building management system provides a better basis for decision-making in order to optimise, redirect and respond to fluctuations.
Keep track of budget, forecast and outturn
With Pythagoras Contract Management and Cost Distribution, you can work with budgets, forecasts and outcomes in the property system and keep track of important insights relating to the property department. Of course, data may still need to be sent to the financial system (see below), but for those who want to keep track of property in particular, this will be very convenient.
Integrate with your financial system
Integrating your financial system with contract management in the property management system creates a seamless and automated management of rental notifications, invoicing and cost follow-up. It reduces manual work, minimises the risk of errors and ensures that financial data is always up to date.
Pythagoras integrates well with most financial systems, here are some examples. Raindance, Unit4 Business World, Agresso, SAP, IBM, M3.
Read more about integrations here
Contact us
Sara Samir
Key Account Manager
Q&A about Internal Cross Charging
How does internal cross charging work in a property system?
Internal cross charging in a property management system means that operating, maintenance and rental expenses are automatically allocated to the right units, departments or tenants based on, for example, space, usage or other parameters. This provides a fair and transparent allocation of costs and reduces manual labour.
Can the cross charging allocation be adapted to the needs of our organisation?
Yes, our property management system offers flexible settings where you can tailor the cross charging based on the property’s space, lease or internal financial models. The system can handle both fixed and variable cross charging and is automatically updated when there are changes to the property portfolio.
What are the benefits of automated cross charging?
Automating internal cross charging reduces the risk of errors, time-consuming manual calculations and unclear accounting. The system provides a real-time view of costs, simplifies budgeting and invoicing, and creates transparency in how expenses are allocated within the organisation.
