Planned maintenance of buildings involves systematically maintaining buildings, grounds and installations according to a multi-year maintenance plan. This proactive approach minimises the risk of emergency repairs and contributes to the long-term well-being of the property. By identifying and scheduling maintenance actions in advance, property owners can ensure an even distribution of costs over time and avoid unexpected expenses.
In our property management system, you can view and manage the entire planning process easily and smoothly. Choose whether you want to look at one building at a time, parts of or the entire portfolio. Key figures and graphs provide a clear picture of which short-term and long-term maintenance needs to be prioritised.
Because Pythagoras is a holistic property management system where everything is connected through digital twins, you will see how actions in, for example, Supervision and Maintenance, or Case Management automatically recalculate the Planned Maintenance and vice versa. You’ll never have to update in multiple places again, but can rest assured that the truth is in one place – in your digital property portfolio in Pythagoras.
Planned maintenance in Pythagoras
Pythagoras offers a comprehensive solution that includes.
- Digital work process: Efficient management of comprehensive data on planned maintenance works over time.
- Budget simulation: possibility to simulate budgets and manage multiple budget proposals to facilitate decision-making.
- Analysis and monitoring: Tools to monitor and ensure that no essential maintenance is overlooked.
- Maintenance codes and price list: The system is equipped with maintenance codes and price lists that follow industry standards.
- Cost management: Management of different types of costs, including estimated, quoted and actual outputs.
- Automated workflow: Integration with order flow and financial systems for an automated flow of costs for planned maintenance.
How to work effectively with planned property maintenance
Working effectively with planned property maintenance requires both structure and the right digital tools. By using a system support such as Pythagoras, you get a comprehensive overview of maintenance measures over time, while simplifying the interaction between technology, finance and operations. With automated workflows, clear work processes and real-time data, you can make more informed decisions, prioritise the right actions, and ensure resources are spent where they do the most good. Read more in the article ‘Are you on top of preventive maintenance?’
Planned maintenance is linked to ongoing maintenance
In Pythagoras, your properties live as digital twins of reality. When you make changes to the planned maintenance, it will automatically be reflected in the ongoing maintenance planning. So you don’t have to work twice and can rest assured that the system helps you keep track of the truth.
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Oscar Gloméus
Facility Management expert with 7 years of experience helping companies use data to make better business decisions.
Q&A on planned maintenance of buildings
What is planned maintenance of buildings?
Planned maintenance of buildings means that maintenance measures for buildings and technical installations are planned in advance, often according to a multi-year maintenance plan. The aim is to prevent acute damage, extend the lifespan of the building’s components and create a more even distribution of maintenance costs over time.
Why is planned maintenance important for property owners?
A structured approach to planned maintenance reduces the risk of breakdowns, unexpected expenses and costly emergency solutions. It helps property owners maintain the value of their property, improve the living environment and make more sustainable decisions from both a technical and financial perspective.
How can a digital system support planned maintenance of buildings?
A digital system like Pythagoras gives you a full overview of all maintenance actions, cost estimates, status and history. You can create and simulate budgets, prioritise actions and follow up effectively. This makes planned maintenance an integral and strategic part of property management.