Our cleaning system is fully integrated into the property management system – a complete solution for planning, implementing and monitoring cleaning in all types of properties. All information is linked to digital drawings, providing a clear overview of areas, assignments and resources. Cleaning staff, supervisors and clients all work in the same system, eliminating duplication and creating transparency throughout the process.
The system handles the entire chain – from calculating work based on area, frequency and contract terms, to digital reporting and follow-up. Cleaning staff have access to a mobile app where the day’s tasks are displayed visually directly on the drawing, with the possibility of documenting work carried out, deviations and the need for extra efforts. Quality checks are easily carried out in the field, and all information is saved for traceability and follow-up.
Thanks to open APIs, the cleaning system integrates seamlessly with both property and financial systems. This means that, for example, contract data, invoice documentation and follow-up reports can flow automatically between the systems. You get a comprehensive approach to facility management that makes it easy to control, monitor and optimise efforts based on current needs and actual conditions – directly in your existing ecosystem.
Cleaning in Pythagoras property management system
Planning – create assignments based on premises type, area, frequency and standard.
Calculating – allt kopplas till digitala ritningar och systemet beräknar automatiskt tids- och kostnadsåtgång.
Scheduling – schedule the work using the information available per room. Enter who will clean and when. Staff see drawings of the premises in the app with cleaning instructions.
Reporting back – report obstacles, extra jobs or cancelled operations directly from the app, complete with pictures, comments and timestamps.
Quality monitoring – carry out checks and self-inspections in a dedicated view, supported by checklists, ratings and visual and textual documentation.
Share information – give all roles access to timely and relevant data: from management to field staff. Reduce emails, unnecessary questions and increase transparency and consensus.
Visual overview through digital drawings
In the Pythagoras cleaning system, the property’s digital drawings are at the centre of all planning and execution. It provides cleaning staff with a clear interface where every task is linked to an actual location – no long lists, no misunderstandings. Staff can see directly on the map what needs to be done, when it needs to be done and if anything has changed.
Efficient reporting and quality in real time
With Pythagoras app for cleaning, cleaning staff can report back on their work directly in the field – with pictures, comments and clear marking of deviations. Tasks are displayed room by room via digital drawings, making it easy to follow what has been done and what remains to be done. Quality managers use a separate view to perform checks according to your procedures, providing a structured basis for improvement and dialogue.
Information sharing and co-operation in a coherent system
When the cleaning system is integrated into the property management system, you avoid isolated solutions and duplication of work. Instead, you get a common hub for information where cleaning, management and finance can work with the same basic data. This facilitates both collaboration and follow-up – whether it’s monitoring costs per square metre, managing extra orders or improving service levels. Role-based access ensures that each user sees the right information, at the right time, with full traceability.
Contact us
Saman Fakhraei
Key Account Manager
Q&A on cleaning in Pythagoras property management system
How does premises management relate to the rest of the Pythagorean property system?
The cleaning module is fully integrated into the building management system, which means that all data – such as areas, contracts, drawings and organisational structure – is shared between the functions. This allows you to plan cleaning based on existing objects, monitor costs per building or department, and link cleaning to other operational and service activities.
Can cleaning staff use the system without having access to the whole property system?
Yes, staff work in a mobile app with a simplified and user-friendly interface, where they only see their tasks and relevant information. They have access to digital drawings, instructions and can report back directly in the app. Access is role-based, so each user gets the right level of functionality.
Is it possible to monitor the quality and delivery level of cleaning services?
Absolutely. The system supports quality assurance through self-monitoring, checklists and scoring. You can follow up on specific areas, periods or assignments, and all history is saved for traceability. Follow-up data can also be used to improve contracts, staffing or work procedures.
