Our cleaning management solution is fully integrated into the property management system, providing a complete solution for planning, implementing and monitoring cleaning in all types of properties. All information is linked to digital drawings, which gives you a clear overview of areas, assignments and resources. Cleaning staff, supervisors and clients all work in the same system, eliminating duplication and creating transparency throughout the process.
The system handles the entire line of tasks, from calculating work based on area, frequency and contract terms, to digital reporting and follow-up. The cleaning staff have access to a mobile app where the day’s tasks are displayed visually directly on the drawing, enabling easy documentation of work done, deviations and the need for extra efforts. Quality checks are easily managed in the field, with all information saved for traceability and follow-up.
Thanks to open APIs, the cleaning management solution integrates seamlessly with both your property management and financial systems. This means that, for example, contract data, invoicing documentation and follow-up reports flow automatically between the systems. You get a comprehensive approach to facility management that enables good control, monitoring and optimized efforts based on current needs and actual conditions, directly within your existing ecosystem.
Cleaning Management in Pythagoras
Planning – create assignments based on type of premises, area, frequency and standard.
Calculations – everything is linked to digital drawings with time and costs automatically calculated in the system.
Scheduling – schedule the work using the information available for each room. Enter who should clean and when. In the app, your staff can see drawings of the premises with cleaning instructions.
Reporting back – report obstacles, extra tasks or cancelled operations directly from the app, complete with photos, comments and timestamps.
Quality monitoring – carry out audits and self-inspections in a dedicated view, supported by checklists, ratings and visual as well as textual documentation.
Share information – give all roles access to timely and relevant data: from management to field staff. Reduce e-mails, unnecessary questions and increase transparency and consensus.
Visual overview through digital drawings
In the Pythagoras cleaning management solution, the property’s digital drawings are at the core of all planning and execution. This provides your cleaning staff with a clear, visual interface where every task is linked to an actual location. No more long lists, no misunderstandings. Staff can see directly on the map what needs to be done, where and when it should be executed, and if anything has changed.
Efficient reporting and quality in real time
With the Cleaning app, cleaning your staff can report back on their work directly in the field, with photos, comments and clear marking of deviations. Tasks are displayed room by room via digital drawings, which makes it easy to follow what has been done and what remains unfinished. Quality managers have a dedicated view to perform checks according to your procedures, giving a structured framework for improvements and dialogue
Information sharing and co-operation in a coherent system
With a the cleaning management solution that is integrated with the property management system, you avoid isolated solutions and duplication of effort. Instead, you get a common hub for information where cleaning, facility management and finance can work with the same basic data. This facilitates both collaboration and follow-up, whether it is monitoring costs per square meter, managing extra requests or improving service levels. Role-based access ensures that each user sees the right information, at the right time, with full traceability.
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Saman Fakhraei
Expert and advisor with 10 years of experience helping companies in property and facility management.
Q&A on cleaning in Pythagoras property management system
How does cleaning management fit in with the rest of the Pythagoras property management system?
The cleaning module is fully integrated with the property management system, which means that all data, such as areas, contracts, drawings and organizational structure, is shared between functions. This allows you to plan your cleaning based on existing objects, monitor costs per building or department, and link cleaning to other operational and service related activities.
Can cleaning staff use the system without having access to the whole property management system?
Yes, staff work in a mobile app with a simplified and user-friendly interface, where they only see their tasks and relevant information. They have access to digital drawings, instructions and can report back directly in the app. The mobile access is role-based, ensuring that each user has the right level of functionality.
Is it possible to monitor the quality and delivery of the cleaning services?
Absolutely. The system supports quality assurance through self-monitoring, checklists and scoring. You can follow up on specific areas, periods or assignments, and all history is saved for traceability. Follow-up data can also be used to improve contracts, staffing or work procedures.
