Whether you own or lease your properties, many costs are driven by square meters. Cleaning, reception, operations, maintenance, security and other support services are often priced per area unit. But when floor area data is spread across different systems, it becomes difficult to know whether you’re paying the right amount, whether index adjustments are applied correctly, and whether contract terms are actually being followed.
Does any of this sound familiar?
- Different floor area figures in CAD files, Excel sheets and supplier records
- Unclear definitions of what’s included (production areas, offices, warehouses, shared spaces)
- Difficult to link areas to cost centers, sites and buildings
- Contracts are based on sqm pricing, but area data is rarely updated or lacks traceability
- Index adjustments and contract terms are handled manually → risk of errors and late corrections
- You may be paying for areas that have changed, been closed or rebuilt
- Contracts continue to renew without anyone tracking changes, options or notice periods
What will be covered?
Get a grip on floor area, contracts and costs. We’ll show how, with the help of the Pythagoras property management system, you can create a structured and manageable foundation for floor area data and service contracts — and move from reactive administration to proactive cost control.
You will learn:
- How to build a shared floor area structure that both finance and suppliers can work from
- How to connect areas, service contracts and pricing logic (price per sqm, fixed fees, add-ons)
- How to manage index adjustments, deadlines and contract compliance without Excel reminders
- How to set up variance checks: “should cost” vs “actual cost” per property
Who is this webinar for?
This webinar is primarily targeted towards manufacturing companies with high complexity in cost and spaces. We believe your responsibility is within controlling, finance or contracts in connection to facilities and real estate or you are managing your service providers.
Date
DATE: 19 mars, 2026
Time: 08:30 – 09:30
Everyone who registers will receive a recording by email after the webinar.
